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  1. #1
    DJohns is offline Novice
    Windows 7 32bit Access 2010 32bit
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    Question Send notification to external user when a new record has been created

    I am putting together a purchase order system and would like to automate the sending of the record(s) to the supervisor for approval.
    Any help would be greatly appreciated.

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows 10 Access 2010 32bit
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    May 2011
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    What do you mean by 'automate'? Send records how? Some event must occur for something to happen: form open, button click, form close, database open, etc. Then code can compile content for body of email.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    DJohns is offline Novice
    Windows 10 Access 2016
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    Click a button to send the record to user.

  4. #4
    Ajax is offline VIP
    Windows 10 Access 2010 32bit
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    Really not giving enough information to provide any meaningful answer - why send an email? To one manager? different managers depending on something? How are they supposed to respond? what does the email contain? do multiple records apply to one order/approval or many?

    Why not just have a boolean field called 'approved' and initially set to false. If the form is opened by a manager, it can be filtered to just show those records which are not approved - they can then tick to say it is approved

    and if you want to send an email - google 'CDO' - here is an example https://access-excel.tips/send-email...ct-olmailitem/

Please reply to this thread with any new information or opinions.

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