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  1. #1
    templeowls is offline Competent Performer
    Windows 10 Access 2016
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    How to lookup entries in table using ID


    Basically I have a table full over various incidents with an employee ID attached to each incident. Is there a way to have a separate section where you can type in the an employee ID and it will populate all the incidents (rows in the table) that have this corresponding employee ID? Right now I have to manipulate the table or do ctrl+f to find all the times an employee has been in an incident. Just looking for a cleaner way.

    I know I can export to excel and do a vlookup function to achieve the same thing, but I like to keep everything in Access (if possible)

  2. #2
    Micron is online now Virtually Inert Person
    Windows 10 Access 2016
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    what type of field is the ID field. Not an autonumber I hope. Sounds like you are working directly in tables, which you shouldn't. Don't know what a "section" is either, or what it applies to. An area on a form?
    You use query criteria to filter lists, which may or may not come from a form control. Point is, that's where it should be coming from - not from table filtering.
    The more we hear silence, the more we begin to think about our value in this universe.
    Paraphrase of Professor Brian Cox.

  3. #3
    June7's Avatar
    June7 is online now VIP
    Windows 10 Access 2010 32bit
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    You can build a query with filter criteria. This is basic Access functionality.

    More than one way to acquire user input for criteria.

    1. intrinsic search/filter tools on ribbon and right click shortcut menu

    2. dynamic parameterized query (I never use these)

    3. code (macro or VBA) behind form, review http://allenbrowne.com/ser-62.html
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  4. #4
    templeowls is offline Competent Performer
    Windows 10 Access 2016
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    Yea I am already doing this. I was just looking to try and develop a query where you can type in the employee ID and it will show the incidents only associated with this ID. And maybe press a "refresh" button and all that data goes away and you can look at another ID.

    I'm aware this is probably too specific of a request. I'm kinda new to Access so please don't yell at me haha

  5. #5
    June7's Avatar
    June7 is online now VIP
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    If you want to work directly with query, use options 1 or 2.

    Option 2 will prompt for user input when the query opens.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  6. #6
    templeowls is offline Competent Performer
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    Sweet. I appreciate the help!

Please reply to this thread with any new information or opinions.

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