About file management

[ntambomvu]

Hello Chaps- your opinions will be greatly appreciated.



I have always kept my files in seperate folders relating to the content of the files
so for one contact I would have files from work,email,pictures,cad drawings letters recieved etc etc.

I would file the data in a folder called "docs" for all letters. another folder called "pics" for all pictures,
another folder called "projects autocad" and another called "projects Fusion"
each folder has an alphabetical subfolder of all the files under the name of the contact.

This has resulted in many subfolders for each contact spread out all over the place.

Is there any reason why i could not have one folder for each contact and that folder contains
everything from that contact. so the subfolder "peter someone" would contain all letters,emails,
cad drawings correspondence to and from all mixed up in the one folder?
this woudl simplify my folder structure a lot
What do you think?

fred

[June7]

I think this is entirely a matter of opinion and preference. I see no reason why could not have the alternate file structure and it does make more sense to me. We do something similar, only instead of contacts, the entities are projects. A new project is set up with a standard file structure using a 'template' folder. We just copy the template with its subfolders and rename the parent folder with the new project name.

[ntambomvu]

Yes - I think you are suggesting just what I am looking for. I am a little concerned about file conflicts. for example some
software creates its own files ( I notice when i look in some folders that there are files that I didnt create some are backups
and some have unknown extenxions) i would like to know if there are likely to be any conflicts and overlaps?
I am trying to contact autodesk to ask there opinion- but to try and get to a support person rn a forum is
a thankless task

regards
fred

[ntambomvu]

thanks June 7 - another question - I intend managing my files along these lines
root folder will have business and personal
business folder will have admin ( for management matters) and correspondence
correspondence will have alphabetical folders according to name of entity. like a
folder called "fred" will contain docs,drawings,pictures,emails the lot. orders,quotes
and everything will be in the same folder
what do you think

fred

[June7]

Subfolders and files with same name in multiple folders is not an unusual situation and should not cause conflict.

Do a structure that you are comfortable with. You are apparently not satisfied with existing setup so change as you see fit.