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  1. #1
    dbuckmas is offline Novice
    Windows 10 Access 2016
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    Simple Data Analysis

    Hi!



    I am fairly new to access, but I have learned a great deal about creating databases and the forms, queries, and reports that are derived form them.

    I have a database of several thousand “issues”. Each issue has a unique ID, a title, a priority, as well as a completion field (limited to “complete” or “incomplete”).

    I am looking for a way to create a form (or report?) that the user can open that will show the status of the issues. For instance, something that tells the user that 34% of all priority 1 issues are complete......

    Can someone recommend a tutorial or a resource that can help me accomplish this?

    Thank you!
    Dan

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows 10 Access 2010 32bit
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    Research building report using its Sorting & Grouping features with aggregate calcs.

    Suggest you get an introductory tutorial book.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    isladogs's Avatar
    isladogs is offline Very idle programmer
    Windows 10 Access 2010 32bit
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    Welcome to the forum

    Attached is a simple DB to get you started & which hopefully you can adapt to your own needs

    It has one table tblIssues:
    ID (autonumber PK)
    Title (text)
    Priority (number)
    Completed (Boolean - Yes/No) - much easier than text if you only have 2 choices
    CompletionDate (date/time)

    I've created a query qryIssues to get total issues, completed issue & % complete
    Code:
    SELECT Count("ID") AS TotalIssues, CInt(DCount("*","tblIssues","Completed=True")) AS CompletedIssues, CInt(DCount("*","tblIssues","Completed=True"))/Count("ID") AS [%Complete] FROM tblIssues;
    NOTE: There are many other ways of doing the same thing e.g. create a function
    Attached Files Attached Files
    Colin (Mendip Data Systems): Website, email
    Try again. Fail again. Fail better.
    A
    sking for help isn't giving up. Its refusing to give up.

  4. #4
    dbuckmas is offline Novice
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    Quote Originally Posted by ridders52 View Post
    Welcome to the forum

    Attached is a simple DB to get you started & which hopefully you can adapt to your own needs

    It has one table tblIssues:
    ID (autonumber PK)
    Title (text)
    Priority (number)
    Completed (Boolean - Yes/No) - much easier than text if you only have 2 choices
    CompletionDate (date/time)

    I've created a query qryIssues to get total issues, completed issue & % complete
    Code:
    SELECT Count("ID") AS TotalIssues, CInt(DCount("*","tblIssues","Completed=True")) AS CompletedIssues, CInt(DCount("*","tblIssues","Completed=True"))/Count("ID") AS [%Complete] FROM tblIssues;
    NOTE: There are many other ways of doing the same thing e.g. create a function

    This works great, except when I run a similar query in my database, it fills in the desired value in multiple rows, rather in just one row like your example. What setting am I missing to make that happen?

    Thanks!
    Dan

  5. #5
    isladogs's Avatar
    isladogs is offline Very idle programmer
    Windows 10 Access 2010 32bit
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    If your query contains any grouping fields it will give multiple rows:
    For example, see qryIssuesGrouped in the attached:

    Code:
    SELECT tblIssues.Priority, Count("ID") AS TotalIssues, CInt(DCount("*","tblIssues","Completed=True  And Priority = " & [Priority] & "")) AS CompletedIssues, CInt(DCount("*","tblIssues","Completed=True And Priority = " & [Priority] & ""))/Count("ID") AS [%Complete]FROM tblIssues
    GROUP BY tblIssues.Priority;
    If its not that, please post the query in SQL view or a screenshot in design view
    Attached Files Attached Files
    Colin (Mendip Data Systems): Website, email
    Try again. Fail again. Fail better.
    A
    sking for help isn't giving up. Its refusing to give up.

  6. #6
    dbuckmas is offline Novice
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    Solved!

    I was able to correctly gain the totals I needed from my data set via a crosstab query.

    Thank you for the assistance!
    Dan

  7. #7
    isladogs's Avatar
    isladogs is offline Very idle programmer
    Windows 10 Access 2010 32bit
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    Glad you got it to work but it should have been possible using an aggregate query as in my original example
    Colin (Mendip Data Systems): Website, email
    Try again. Fail again. Fail better.
    A
    sking for help isn't giving up. Its refusing to give up.

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