Word attachments i Access database

[jaryszek]

Hi,

from Access 2007 there is possibility to add file attachments (for example Word) to database.

I have to do database based on Access where users have to input records with attachments (word documents).
Number of records for 2 months is about 2000.

Better is to add only link within record to UNC path where attachment is or word attachments (1 - 2 pages) will be better solution?

Plese help,
Warm regards,
Jacek Antek

[ranman256]

you cant 'attach' the doc, but,
i have a long text field, it holds the file path to the document. Open it using this code:

paste this code into a module. Then it will open ANY file via its extension....
.pdf files will open in acrobat,
.doc files in word
etc


USAGE:
OpenNativeApp "c:\folder\file.xls"
'opens in excel
or
OpenNativeApp field
'opens item in field in native app

Option Compare Database
Option Explicit


Private Declare Function ShellExecute Lib "shell32.dll" Alias "ShellExecuteA" (ByVal hwnd As Long, ByVal lpszOp As String, ByVal lpszFile As String, ByVal lpszParams As String, ByVal lpszDir As String, ByVal FsShowCmd As Long) As Long
Private Declare Function GetDesktopWindow Lib "user32" () As Long
Const SW_SHOWNORMAL = 1
Const SE_ERR_FNF = 2&
Const SE_ERR_PNF = 3&
Const SE_ERR_ACCESSDENIED = 5&
Const SE_ERR_OOM = 8&
Const SE_ERR_DLLNOTFOUND = 32&
Const SE_ERR_SHARE = 26&
Const SE_ERR_ASSOCINCOMPLETE = 27&
Const SE_ERR_DDETIMEOUT = 28&
Const SE_ERR_DDEFAIL = 29&
Const SE_ERR_DDEBUSY = 30&
Const SE_ERR_NOASSOC = 31&
Const ERROR_BAD_FORMAT = 11&


Public Sub OpenNativeApp(ByVal psDocName As String)
Dim r As Long, msg As String


r = StartDoc(psDocName)
If r <= 32 Then
    'There was an error
    Select Case r
        Case SE_ERR_FNF
            msg = "File not found"
        Case SE_ERR_PNF
            msg = "Path not found"
        Case SE_ERR_ACCESSDENIED
            msg = "Access denied"
        Case SE_ERR_OOM
            msg = "Out of memory"
        Case SE_ERR_DLLNOTFOUND
            msg = "DLL not found"
        Case SE_ERR_SHARE
            msg = "A sharing violation occurred"
        Case SE_ERR_ASSOCINCOMPLETE
            msg = "Incomplete or invalid file association"
        Case SE_ERR_DDETIMEOUT
            msg = "DDE Time out"
        Case SE_ERR_DDEFAIL
            msg = "DDE transaction failed"
        Case SE_ERR_DDEBUSY
            msg = "DDE busy"
        Case SE_ERR_NOASSOC
            msg = "No association for file extension"
        Case ERROR_BAD_FORMAT
            msg = "Invalid EXE file or error in EXE image"
        Case Else
            msg = "Unknown error"
    End Select
'    MsgBox msg
End If
End Sub


Private Function StartDoc(psDocName As String) As Long
Dim Scr_hDC As Long


Scr_hDC = GetDesktopWindow()
StartDoc = ShellExecute(Scr_hDC, "Open", psDocName, "", "C:\", SW_SHOWNORMAL)
End Function

[jaryszek]

hi ranman256,

thank you for your answer!
Could you please explain step by step what this function is doing?

Why are you saying that you can not attach the word document ?



https://www.youtube.com/watch?v=4g2UHIlPZZk

So what are these fields with attachments within table?
Attachments are not saved within table?

Jacek

[ranman256]

sorry, I thought you said Access 2007. (mine does not have attachments)
Your attachment field will work fine.

[jaryszek]

ranman256 thank you,

i have read that adding attachments this is not good idea:

https://www.devhut.net/2016/10/03/ad...cess-database/

Please see the article here.

Maybe is better to have only links?

Best Wishes,
Jacek

[jaryszek]

What do you think about this Guys ?

Jacek