Using a Form to Print out a label report

[orange]

Not really. The names are quite cryptic and don't convey much in business terms. The names are probably fine for your needs.
I suggest you look for and watch some youtube tutorials on Report OpenArgs, and/or


Report Filters. Find a simple sample (martin green's stuff could apply) and work through it to understand the basics.

Try this one.


For testing/learning -Can you set up a query that selects all PurchaseNumbers, then add criteria to restrict the results to a single PurchaseNumber? You could use a parameter to identify the single record you want. The concept is similar; technique varies.

[kdtrimble]

ok, thank you all for your help.

[kdtrimble]

I am trying to limit this with a combo box (would prefer a text box). This is the code in form PONUM.
PPCPO is the control box
PO_Receipt_lable is the report
[forms]![PONUM].[PPCPO]

Am I missing something in the report? Here is the only code I have:

Option Compare Database

Private Sub Command0_Click()
DoCmd.OpenReport "PO_Receipt_Label", acViewPreview
End Sub


Thank you.

[kdtrimble]

Here is the Record Source.

SELECT dbo_HPOHD.HHPO, dbo_HPOHD.*, dbo_HPODT.HDJOB, dbo_HPODT.HDDESC, dbo_JHEAD.JHPART, dbo_UHPOHD.TOCUID, dbo_JHEAD.JHJOB, dbo_HPODT.HDPO FROM ((dbo_HPOHD INNER JOIN dbo_HPODT ON dbo_HPOHD.HHPO=dbo_HPODT.HDPO) INNER JOIN dbo_JHEAD ON dbo_HPODT.HDJOB=dbo_JHEAD.JHJOB) INNER JOIN dbo_UHPOHD ON dbo_HPODT.HDPO=dbo_UHPOHD.TOPO WHERE (((dbo_HPOHD.HHPO)=[Forms]![PONUM].[PPCPO]));

[orange]

This is a reformat of your recordsource SQL

SELECT dbo_HPOHD.HHPO
    ,dbo_HPOHD.*
    ,dbo_HPODT.HDJOB
    ,dbo_HPODT.HDDESC
    ,dbo_JHEAD.JHPART
    ,dbo_UHPOHD.TOCUID
    ,dbo_JHEAD.JHJOB
    ,dbo_HPODT.HDPO
FROM (
           (
        dbo_HPOHD INNER JOIN dbo_HPODT ON dbo_HPOHD.HHPO = dbo_HPODT.HDPO
           ) INNER JOIN dbo_JHEAD ON dbo_HPODT.HDJOB = dbo_JHEAD.JHJOB
       )
INNER JOIN dbo_UHPOHD ON dbo_HPODT.HDPO = dbo_UHPOHD.TOPO
WHERE (((dbo_HPOHD.HHPO) = [Forms]![PONUM].[PPCPO]));

Please tell us what each of these tables represents so we have some feel for your data.

dbo_HPOHD
dbo_HPODT
dbo_JHEAD
dbo_UHPOHD

This dbo_HPOHD.* represents all fields in table dbo_HPOHD -- so you don't need this dbo_HPOHD.HHPO also????

Did you watch the video http://www.datapigtechnologies.com/f...mtoreport.html ?

Again, tell readers in plain English, what you are trying to accomplish.

[kdtrimble]

dbo_HPOHD Purchase Order Header file (pulls Purchase Order Number HDPO)
dbo_HPODT Purchase Order Detail file (pulls Purchase Order Part Description HDDESC)
dbo_JHEAD Job Header file (pulls Work Order Number HDJOB and Job Part Number JHPART)
dbo_UHPOHD VF Purchase Order Header file (pulls Customer ID TOCUID)

I would like our users to be able to enter a purchase order number in a text box, hit enter and then label report will be generated for just that one Purchase Order.
The report PO_Receipt_Label works well when I run it without the form but of course it prints ALL the records. I want form PONUM to just print the one chosen record.

Not sure what you mean here<<This dbo_HPOHD.* represents all fields in table dbo_HPOHD -- so you don't need this dbo_HPOHD.HHPO also????>>

Thank you.

[orange]

Not sure what you mean here<<This dbo_HPOHD.* represents all fields in table dbo_HPOHD -- so you don't need this dbo_HPOHD.HHPO also????>>

If you want to see (select) all fields in dbo_HPOHD then you use dbo_HPOHD.*. And the field dbo_HPOHD.HHPO would be included in the selection. Why would you need to select dbo_HPOHD.HHPO individually, if you have already selected all fields in dbo_HPOHD?

If you take the recordsource SQL, and instead of using [Forms]![PONUM].[PPCPO], you enter the PONum you want to see (hard coded), and you put that revised SQL into the query grid (SQL View) and run the query - do you get the data for that PONum????? All the data you would normally get on the desired report?

Did you watch the video from Datapig?

[kdtrimble]

I get all the data I need. Yes, I watched Datapig's video over and over again. but I seem to be missing something for the FORM to isolate the one record I want.

When we receive a shipment from a supplier, there are multiple purchase orders on that truck. Our plant manager would like to enter the one PO, hit ENTER and then the label prints out for that PO only. Then he enters another PO and that label should print out.

Here is a screen shot of ALL the records printing.
https://plus.google.com/u/0/b/105778...67933273666026

[orange]

I suggest you start with a simple example, and then, once you have it working, move to a more complex set up.

How about just using 2 tables and setting up a form to get "selected info" as a test?
Say your PO header and PO Detail tables.

Can you show these table structures -all fields?

[kdtrimble]

Here is the link for the two Tables

I have the tables now imported but have not made the form yet. Can you see these fields ok?

[orange]

Can you export and post your 2 tables as csv files? I really don't want to type that all in.

You could just create a demo database. Then import those 2 files into the data base, then post a copy of that demo database. That way I'd have the same database as you.

[kdtrimble]

Does this work?

HPOHD
HPODT

[orange]

I have to get your permission to read the files??
Might have been easier just to use the Go Advanced button and then upload your file(s) within this forum's facility.

[kdtrimble]

HPOHD.TXTHPODT.TXT

[orange]

no field names??
Would like field names as first row in the csv in order to import into my tables.
Perhaps the demo database approach where you import these 2 tables would be quicker.