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  1. #1
    jester75 is offline Novice
    Windows 7 64bit Access 2007
    Join Date
    Nov 2013
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    1

    Layout questions

    Ok, I am new to Access and have been reading Access 2007 The Missing Manual to help learn the software as well as reading some posts here. I need to create a database to be able to track tasks that a set of people do. There 50 people that will be tracked and information needs to include the date, location they were working, hours worked, name, and the the actual items being tracked (basically the number of times per day that they perform a certain task). I currently have all of this information setup in a single table. The problem however is that different parts of the data are going to be entered into the database at different times. So lets say the first bit of data that gets entered is schedule information which includes the EmployeeName, Date, Location, and HoursWorked. At another time or day the next set of information for that record to be entered will be goal information which is about 5-7 different numbers. And yet at another time or date, the actual tracking numbers themselves will be entered. I guess where I am getting confused is how to either go back and edit a record that has already been entered to fill in the remaining fields or does the one large table need to be broken up somehow into separate tables such as Schedule/Goals/Actual and if so, I am not sure how they would all need to be linked to make sense of the data later in a report? Please forgive my ignorance and I hope I explained that somewhat coherently, I am here to learn I hope!!

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows 7 64bit Access 2010 32bit
    Join Date
    May 2011
    Location
    The Great Land
    Posts
    53,770
    Breaking up table will not help. Still need to find the 'master' record on subsequent data entries.

    Need to set up search capability in the form. Here is one method http://www.datapigtechnologies.com/f...tomfilter.html

    It is a balancing act between normalization and ease of data entry/output. It's possible some of the data should be in related tables (the 5-7 goals and actual tracking numbers). If the table should be broken up then a form/subform would be needed for data entry and the search capability would still be needed in order to find the 'master' record on the main form.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

Please reply to this thread with any new information or opinions.

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