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  1. #1
    Darth_Poodle is offline Novice
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    Question Creating genealogy db in Access

    Warning: newbie question! Probably lots of "For Morgoth's sake, how could one does not know this?" things.

    I need advice [2 questions] on one matter that is complicated to me.
    Situation: I am making a research on my Catholic parish. Nothing too hard, 18th century peasants and rarely - nobles.
    Situation 2: So far I am entering data in Excel. Data is entered like:
    [year] [month_day] [sex] [social position] [given name] [baptized according to what?] [Illegitimate?]
    So, typical entry:
    1755 12_01 male peasant Andrew G I -->Male peasant, named Andrew, was bor 1st December 1755, baptized according to godfather, is illegitimate child.

    Problem: making field "baptized accoridng to what?" bit more automatized.
    My imagination: crreate a script/something in Access that would:
    1. Check field "Given name"
    2. Check field 'sex"
    3. Compare "Given name"+"sex" withL:
    a) parent's name (male to male, female to female); if positive, mark "Baptized..." field with P [for "Parent"], if no - go to b
    b) godfathers' name (male to male, female to female); if positive, mark "Baptized..." field with G (for "Godfather"), if no - go to c
    c) a list, created by me, with feasts of all Catholic saints of 18th century. In such case:
    c1) compare birth date. If there is any feast, go to c2, else mark "Baptized,..." field with "X"
    c2) compare "Given name" to name, with appropriate date. Example: if at December 1 there are ANY feasts of saints, script looks if there is "Andrew". If yes, mark "BAptized..." field with "S" (for "Saint")


    c3) if not, mark "Baptized..." field with X

    So, in my perfect situation, I create 4 additional fields (name of father, name of mother, name of godfather, name of godmother) and 1 addtiional list.
    Then, in perfect situation, scripts looks if our Andrew's father was Andrew; if not, scripts looks if Andrew's godfather was Andrew; if not, looks if at December 1 is a feast of Saint Andrew. if all fails, then "Baptized..." is marked by X.

    My guess is - Excel is not suitable, so Access is preferrred. I have Access (2 different versions) in my work and at home. I also have absolute zero experience with Access.

    This was the first question.
    Second one is much more prosaic and noobish: if this is possible - where to look for freelancer to make it? Sorry, Google offers too many freelance sites.

  2. #2
    alansidman's Avatar
    alansidman is offline Indifferent
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    this might be a starting point to building it yourself

    https://www.google.com/search?q=Acce...hrome&ie=UTF-8

  3. #3
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    Hi Welcome to the Forum
    Are you able to upload a copy of the Excel file?

  4. #4
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    Hi
    Can you upload the "List, created by me, with feasts of all Catholic saints of 18th century?"

  5. #5
    Darth_Poodle is offline Novice
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    01.zip01.zip
    Thanks for answers. had to fight local attaching file system, for some reason it demanded zip file.
    I took only first year of my parish, translated into English.
    it is current system where names of parents, godparents are NOT entered and list of 18th century saint feasts does not exist.

  6. #6
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    Hi
    What does "v" equate to as a Social Position?

  7. #7
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    Hi
    What does "v" equate to in Social Position??

  8. #8
    Darth_Poodle is offline Novice
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    Equates to my failure to translate...
    "V" is for "Peasant". If any "B" is present - it is for "Noble".List with saint feasts: cannot upload, because do not have it. All I have is non-English Word document...
    But in theory it should sound like:
    01_01 Andrew; Eve
    01_02 Paul
    01_05 Adam
    01_10 Andrew
    01-31 Lucia
    Which means I omit surnames or titles (every "Saint John..." would be just John, without regards to Apostle or saint or martyr or whatever).

  9. #9
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    Hi
    Can you upload the Non-English Word document in Zip Format?

  10. #10
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    Would you only ever be comparing 1 relative name with the 1 Given name ?

  11. #11
    Darth_Poodle is offline Novice
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    01a.zip

    I did not understand last question. I compare given name once for each entry in the following order:
    Parent
    Godparent
    Saint
    If database finds result, it stops searching that entry, marks field "Baptized..." with appropriate letter
    If database does not find result, it marks field "Baptized..." with "X"

  12. #12
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    In your Excel File you have a field for "GivenName"
    then you check this name again a Relative either Father, Mother, Godfather, Godmother.

    Do you only record 1 Relatives details?

  13. #13
    Darth_Poodle is offline Novice
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    I would enter names of all relatives: Father, mother, godfather, godmother. Script should check according to "male/female" status. If male is born - script compares with father and godfather; if female - with mother and godmother.

  14. #14
    CarlettoFed is offline Competent Performer
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    If you do not enter the name of the Father and Godfather and you do not have the complete list of Saints how do you check?
    In the excel file in the column "Baptized according to?" an F appears but you have not explained what it is due to.

  15. #15
    Darth_Poodle is offline Novice
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    F - baptized according to Father/Mother
    G - baptized according to Godfather/mother
    S - baptized according to saint of that day [not present in current sample]

    I am planning to add these fields (parents/godparents) and list of saints. They are not on current Excel list.

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