Hello all,
I need a simple access database (ONE TABLE, ONE FORM, ONE MACRO). Actually, I am assuming I need an access database because I am pretty sure Excel is not capable of doing what I would like. I work in procurement and receive over 100 purchase requisitions (PR) a week some with 10+ line items each. Keeping track of which PR are still open is nearly impossible on paper. Dont ask about our procurement system because its older than me and not capable of anything.
Heres what I would like to have:
First, a very simple table with three fields.
PR Number Line Number Order Number 201206698 1 201206698 2 201206698 3 201206698 4
PR Number and Line number combined are the primary key. Order number is not required. This I can do. Here is where I am clueless.
I need a form (i think I need a form)
This form looks identical to the table with the exception that is displays each PR as a block so to say.
PR Number Line Number Order Number
201206698 01 02 03 04 201206699 01
Now, I only want to see "open" lines for each PR. I.E. only records whos "order number" field is blank.
Last, i think this would be a Macro. No idea really.
When i receive a new PR and have to enter it into the database. I dont want to sit there and type the same PR over and Over for each line item. I just want a "add new" button on my form that asks to enter the PR number then the number of lines on it. Then Access would automatically create the records.
Enter PR number: 2012007000
Enter # of lines: 7
this would automatically go and create all 7 records in my table.