Please help! One table, one form, one macro

[RamiMohaisen]

Hello all,

I need a simple access database (ONE TABLE, ONE FORM, ONE MACRO). Actually, I am assuming I need an access database because I am pretty sure Excel is not capable of doing what I would like. I work in procurement and receive over 100 purchase requisitions (PR) a week some with 10+ line items each. Keeping track of which PR are still open is nearly impossible on paper. Dont ask about our procurement system because its older than me and not capable of anything.

Heres what I would like to have:

First, a very simple table with three fields.

PR Number	Line Number	Order Number
201206698	1
201206698	2
201206698	3
201206698	4

PR Number and Line number combined are the primary key. Order number is not required. This I can do. Here is where I am clueless.

I need a form (i think I need a form)

This form looks identical to the table with the exception that is displays each PR as a block so to say.

PR Number

Line Number

Order Number

201206698	01
	02
	03
	04
201206699	01

Now, I only want to see "open" lines for each PR. I.E. only records whos "order number" field is blank.

Last, i think this would be a Macro. No idea really.

When i receive a new PR and have to enter it into the database. I dont want to sit there and type the same PR over and Over for each line item. I just want a "add new" button on my form that asks to enter the PR number then the number of lines on it. Then Access would automatically create the records.

Enter PR number: 2012007000
Enter # of lines: 7

this would automatically go and create all 7 records in my table.

[June7]

Build a query to filter for blank order number:
SELECT * FROM table WHERE [Order Number] Is Null;

As for the repetitious data entry, either split the table into two related parent/child tables and build form/subform arrangement or use VBA code to run INSERT sql action to create multiple records. Or use VBA code to set PR Number when moving to new record. You might find the form/subform option easiest.

Review

http://forums.aspfree.com/microsoft-...es-208217.html
http://office.microsoft.com/en-us/ac...010098674.aspx
http://www.access-programmers.co.uk/...ad.php?t=99232
http://allenbrowne.com/ser-24.html