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  1. #1
    MJP is offline Novice
    Windows 7 32bit Access 2010 32bit
    Join Date
    Apr 2013
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    Totals of only specific records of a field (Count If, Sum If) in a report


    I am trying to create a summary report based on a database of loans. Each loan is one of three product types, say X, Y, or Z, which is may be selected from a list box in the "Loan Product" field. Additionally, loans may originate from one of 40 institutions, which may also be selected from a list box in the "Institution Name" field. The other important piece of information is the loan amount, which is typed into the "Loan amount" field. I need to summarize for each institution how many X loans, Y loans, and Z loans were done, as well as the total value of X loans granted by the institution, Y loans, etc. I can't seem to create totals in the report that only count or sum specific records. I could create about 160 reports based on 160 separate queries, but the formatting is a headache and there MUST be an easier way. I also can't seem to create IIF statements that take two fields into account. I am in desperate need of Access training! It would be so easy in Excel, but then I would have to copy/past every new record going forward. Please help!

  2. #2
    orange's Avatar
    orange is offline Moderator
    Windows XP Access 2003
    Join Date
    Sep 2009
    Location
    Ottawa, Ontario, Canada; West Palm Beach FL
    Posts
    16,726
    It would help if you could tell us more about your tables, or post a picture of your tables and relationships.

    If you can create a query to get the info for your report, the report can do groupings and totals.

Please reply to this thread with any new information or opinions.

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