Database from form

[trumpetman]

Help Form v3.pdfI have been asked to try to achieve a data base from the attached form. Also when some one ticks the box say poster for house and we send it out I would like a check box or similar, if poss, to click once that task has been ticked.

Also once the data bases has data in reports to show task that the say committee are and where each task is at.

Is any one able to point me in the right direction on how to do this?



Thanks

Trumpetman

[June7]

Define the data entities and relationships. Build tables. Build forms. Build reports.

You might actually get away with a single table.

Maybe this will help http://www.rogersaccesslibrary.com/

[trumpetman]

Thanks

Is there a simple way of coming some fields from one table to another and when one of them is updated then it automatically updates the other too?

[orange]

Here's a tutorial showing tried and true approach to building a database.

Here' s a list of steps involved from DatabaseAnswers.org

You can have a look at this Page to see how this Approach applies to the design of a Database for an HR Department.
The Approach defined here is aimed at beginners and experienced practitioners.
It makes some recommendations to simplify basic design decisions on key structures.
These are the Steps in a Top-Down Approach :-

2. Define the Scope as the Area of Interest,(e.g. the HR Department in an organization).
3. Define the "Things of Interest",(e.g. Employees), in the Area of Interest.
4. Analyze the Things of Interest and identify the corresponding Tables.
5. Consider cases of 'Inheritance', where there are general Entities and Specific Entities.
   For example, a Customer is a General Entity, and Commercial Customer and Personal Customer would be Specific Entities. If you are just starting out, I suggest that you postpone this level of analysis.
6. At this point, you can produce a List of Things of Interest.
7. Establish the relationships between the Tables.
   For example, "A Customer can place many Orders", and "A Product can be purchased many times and appear in many Orders."
8. Determine the characteristics of each Table,(e.g. an Employee has a Date-of-Birth).
9. Identify the Static and Reference Data, such as Country Codes or Customer Types.
10. Obtain a small set of Sample Data,
    e.g. "John Doe is a Maintenance Engineer and was born on 1st. August, 1965 and lives at 22 Woodland Street, New Haven.
    "He is currently assigned to maintenance of the Air-Conditioning and becomes available in 4 weeks time"
11. Review Code or Type Data which is (more or less) constant, which can be classified as Reference Data.
    For example, Currency or Country Codes. Where possible, use standard values, such as ISO Codes.
12. Look for 'has a' relationships. These can become Foreign Keys, or 'Parent-Child' relationships.
13. You need to define a Primary Key for all Tables.
    For Reference Tables, use the'Code' as the Key, often with only one other field, which is the Description field.
    I recommend that names of Reference Data Tables all start with 'REF_'.
    For all non-Reference Data Tables, I suggest that you simply assign an Auto-increment Integer for each Primary Key.
    This has some benefits, for example, it provides flexibility, and it's really the only choice for a Database supporting a Web Site.
    However, it complicates life for developers, which have to use the natural key to join on, as well as the 'surrogate' key.
    It also makes it possible to postpone a thorough analysis of what the actual Primary Key should be. Which means, of course, that it often never gets done.
14. Confirm the first draft of the Database design against the Sample Data.
15. Review the Business Rules with Users,(if you can find any Users).
16. Obtain from the Users some representative enquiries for the Database,
    e.g. "How many Maintenance Engineers do we have on staff coming available in the next 4 weeks ?"
17. Review the Results of Steps 1) to 9) with appropriate people, such as Users, Managers,
    Development staff, etc. and repeat until the final Database design is reached.
18. Define User Scenarios and step through them with some sample data to check that that Database supports the required functionality.

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