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  1. #1
    mhebel is offline Novice
    Windows 10 Access 2016
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    Nov 2020
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    Reports having placeholder for data not yet entered

    Hi all,
    FYI, pretty new to access reports but long time programmer here.

    I've developing a system to maintain class grades and records as students complete subjects. I can create a report that shows all the complete coursework and grades, but when the reports are reviewed for completion, I need to list the courses not yet completed as well, such as:

    Jim Smith
    LEC 101 A
    LEC 102 B
    LEC 201


    LEC 202

    Etc. - shows courses with completed grades as well as courses not yet taken yet with grades not there of course.

    I don't even want to take a guess on where to start with it as to the simplest method, do, I'll just leave it there. But the data from the instructors is quite extensive and will be imported from a 30 column excel spreadsheet, so it's not a matter of having the courses already in the table and simply entering a grade.

    Each record will have the student ID, name, course number, semester, instructor, various grading areas, hours missed, comments, etc etc.

    Thanks much!

  2. #2
    June7's Avatar
    June7 is online now VIP
    Windows 10 Access 2010 32bit
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    May 2011
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    The Great Land
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    52,819
    Essentially, there must be a record. So if you want courses displayed with a student, create a record in Grades table. That is the simplest method. Non-simple method involves a Cartesian query to build a dataset of all possible combinations of student/course pairs and join that dataset to the Grades table for report RecordSource.

    A Cartesian query does not have a JOIN clause and therefore every record of each table associates with every record of other table:
    SELECT Students.ID, Courses.Course FROM Students, Courses;
    Last edited by June7; 11-29-2020 at 01:16 PM.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    Micron is offline Virtually Inert Person
    Windows 10 Access 2016
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    Jun 2014
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    Ontario, Canada
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    12,737
    If you can group by student ID and not by name(s) I would think that is good enough? To prevent repeating the name for each record, move the names up into the group header but don't include them in the grouping itself.
    The more we hear silence, the more we begin to think about our value in this universe.
    Paraphrase of Professor Brian Cox.

  4. #4
    mhebel is offline Novice
    Windows 10 Access 2016
    Join Date
    Nov 2020
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    Thanks, after some experimentation I found how I could use iif() to test the course number, and with hard-coded course numbers in the report, I could have it decide to populate the subject grade or not from the record. It'll just be a lot of copy/paste/modify for each course I need.

    -MH

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