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  1. #1
    forbudt4u is offline Novice
    Windows 10 Office 365
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    Jul 2020
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    Question Report Batch File Creation & Email

    Hello, I have about 20 years of experience with Excel and can navigate tables and queries in Access pretty well. However, I am a novice at the report functionality within in Access... so, I am needing some direction with an issue I'm having.

    I have an Asset Tracking database that I have created a report in that is doing exactly what I need it to do in regards to how it groups my report by Holder & Status, and by page. The only problem is that I have between 150-200 Asset Holders at any given time that I need to send a monthly inventory report to. So, I'm trying not to manually create 150-200 individual reports and emailing them to each respective Holder once a month.

    I need to see if there is a way when I run the report for it to do the following:

    1. Create individual PDF files that names the reports "FAW Small Assets Inventory Report, [Holder], Today()"
    2. With a Page of Page Footer that represents the page count for the respective Holder report rather than the overall report
    3. Looks up the respective Holder's E-Mail address within a contact table in the database, and emails the respective report to each Holder individually



    I don't necessarily need to have a historical record of the PDF file, so I don't care if it saves the PDF to a temporary file location and deletes them once emailed.

    This may not be easily accomplished and I know there will likely be additional questions/confirmations in order to help me, but any help you guys could give would be greatly appreciated.

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows 10 Access 2010 32bit
    Join Date
    May 2011
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    The Great Land
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    50,074
    All of that is possible with VBA and has been topic of numerous discussions. Check the suggested links at bottom of this thread.

    Open a recordset of Holders with email, loop recordset to open filtered report for Holder, use SendObject to send email, close report, move to next record, repeat.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

Please reply to this thread with any new information or opinions.

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