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  1. #1
    Tuckejam is offline Advanced Beginner
    Windows 10 Access 2010 64bit
    Join Date
    Jan 2020
    Posts
    85

    Sorting by Month value, not month alphabetically.

    The short version is I am trying to get a report (based on a qry) to show data, totals by month. sorted by the month value, Jan, Feb Mar, etc


    and everything I do the report wants to generate and sort the months alphabetically. April, Dec, Feb, etc

    The long version is ...

    I have tbl_transactions that has all kinds of data, including who paid rent, how much they paid and what day they paid. (rents paid weekly so I'm working towards summing it up by month

    Then I have qry_RentPaid, It only shows the relevant data, Month, Payee, SumofRentPaid.

    Now I got to grouping by month by using the expression builder

    TransMonth: MonthName(Month([TransDate]))

    Which returns the month Name, but this is treated as a text value?? which sorts alphabetically, not as date value sort old to new.

    Now I can go the extra step and add the Month num to the qry to sort by month order, and hide the column

    But when I generate a report from the qry it goes back to sorting the months alphabetically ie. April, December, February etc.

  2. #2
    Bob Fitz is offline Access Developer
    Windows 10 Access 2016
    Join Date
    May 2011
    Location
    Essex UK
    Posts
    2,511
    Perhaps you need to set the reports Grouping and Ordering. Google "access report sorting and grouping"
    If this helped, please click the star at the bottom left of this posting and add to my reputation . Many thanks.
    Bob Fitzpatrick

  3. #3
    ssanfu is offline Master of Nothing
    Windows 7 32bit Access 2010 32bit
    Join Date
    Sep 2010
    Location
    Anchorage, Alaska, USA
    Posts
    8,860
    I would add a column to the query ("qry_RentPaid") to get the month number:

    TransMthNum: Month([TransDate])

    Sorting in the query does nothing (for a report).
    As Bob said, use the report sorting and grouping option.
    HTH
    -----
    Steve
    --------------------------------
    "Veni, Vidi, Velcro"
    (I came; I saw; I stuck around.)

  4. #4
    Micron is online now Virtually Inert Person
    Windows 10 Access 2016
    Join Date
    Jun 2014
    Location
    Ontario, Canada
    Posts
    7,170
    Maybe you already tried ssanfu's suggestion because you wrote "and hide the column".
    If that means you unchecked it, then all you're really doing is setting that field as a criteria, in which case it doesn't become part of the report recordsource, which means you can't sort on it.
    - "doesn't work" doesn't help. Implement changes in copies of your database.
    "Everyone has a photographic memory; some just don't have film." Steven Wright

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