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  1. #1
    gallery is offline Novice
    Windows 10 Access 2016
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    Gallery: Art collectors database design problems.

    Hi, I am a complete Access novice and have been tasked with re-organising an existing database. We are an art gallery with a lot of collectors, and we mail out to either all the collectors or those who collect a specific artist. At the moment we just have tables and tables of the same data being repeated. Ideally I want a master table 'Collectors All' and then a way of getting all the email addresses and postal addressed from that database for those who have collected a particular artist. I've been watching a lot of tutorials but none have the same business case as mine, it's all suppliers and vendors, I think I need to use queries as I have tried relationships and that seems overly confusing.

    Please help me I have no idea what I am doing, what is the best way of organising this with Access?



    GalleryGirl

  2. #2
    ranman256's Avatar
    ranman256 is offline VIP
    Windows Vista Access 2010 32bit
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    the tClient table, would have a [clientType] field.
    values: supplier, vendor

    the queries ; qsVendors and qsSupplies would pull only those people.
    select * from tClient where [clienttype]='supplier'

    emails would come out of these queries.

  3. #3
    orange's Avatar
    orange is offline Moderator
    Windows 10 Access 2016
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    The Database Planning and Design link in my signature has many articles and tutorials relevant to your situation. Before jumping in to physical Access, spend some time and work through 1 or 2 of the tutorials from RogersAccessLibrary mentioned in the link. Also, the various videos on relational database and/or Access may be helpful to you. The videos from BA-Experts are short and humorous, and deal with many analysis topics (related to your fact gathering/decisions).

    You may get some ideas from these draft models:
    Art Gallery
    Collections

    You may get some focused responses if you provide a graphic/screen capture(s) of your current database tables and relationships (relationship window). It will provide context for your requirements and concerns.

    Good luck with your project.

  4. #4
    Bullschmidt's Avatar
    Bullschmidt is offline Freelance DB Developer
    Windows 10 Office 365
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    I am a complete Access novice and have been tasked with re-organising an existing database. We are an art gallery with a lot of collectors, and we mail out to either all the collectors or those who collect a specific artist.
    How about setting up tables something like this...

    Collectors Table:
    CollectorID
    CollectorLName
    CollectorFName
    CollectorEmail

    Collector Favorite Artists Table:
    ColFavArtID
    CollectorID
    ArtistID

    Artists Table:
    ArtistID
    ArtistLName
    ArtistFName

Please reply to this thread with any new information or opinions.

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