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  1. #1
    fionabeglane is offline Novice
    Windows 7 64bit Access 2010 64bit
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    Dec 2019
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    Newbie - saving Access files in FAIR format

    Hi


    I'm not a developer, just a user, and am self employed so have no IT department to help, so I hope you folks can point me in the right direction.

    I have some access databases that are made up of a number of linked and unlinked tables and a number of queries that pull data from the various tables (Access 2010). I have been asked to provide the data for archiving in a FAIR format (https://en.wikipedia.org/wiki/FAIR_data), using either .csv or .xml. Are there advantages or disadvantages to either? Do I need to go into each table and query and save it individually? In which case how do they all link back together again afterwards so that someone can open them? Or is there a way that I can save the whole thing in one go?

    Typically my data has about 15 linked tables and about 5 queries. Most of the tables have 20-30 lines and 5-10 columns but I have one table (not surprisingly I call it 'maintable')which draws from the rest and then feeds into a couple of queries, that has about 50 columns and up to several thousand lines.

    Thanks
    Fiona

  2. #2
    ranman256's Avatar
    ranman256 is offline VIP
    Windows Vista Access 2010 32bit
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    Apr 2014
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    9,521
    you could make a macro that export everys table to a csv.
    tho it does not export relationships,so make a backup of the db too.

  3. #3
    davegri's Avatar
    davegri is offline Excess Access
    Windows 10 Access 2016
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    May 2012
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    Denver
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    3,388
    FAIR is very much a "work-in-progress" project, with many interpretations on just what FAIR data is. For many submissions, that appears to be defined by the submitter.
    A FAIR principle includes the process required to retrieve the data in a meaningful way. With that requirement, and the above observation, you need merely to submit the database with the notation that Microsoft Access 2010 is required to view the data.
    My web searches did not detect ANY data formatting requirements, or even any way to submit the data or who to submit it to.
    IMHO, the less time you spend on this request the better.

  4. #4
    fionabeglane is offline Novice
    Windows 7 64bit Access 2010 64bit
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    Dec 2019
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    3
    Thanks Ranman256
    Is it hard to write the macros? Where is this done?
    If the relationships are not exported then the database won't make a lot of sense. Is there a way to keep the relationships?

  5. #5
    fionabeglane is offline Novice
    Windows 7 64bit Access 2010 64bit
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    Dec 2019
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    Thanks davegri - I couldn't find out a lot about it either. That might be an approach to take.

  6. #6
    Micron is offline Virtually Inert Person
    Windows 10 Access 2016
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    Jun 2014
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    12,737
    Quote Originally Posted by fionabeglane View Post
    Is there a way to keep the relationships?
    Apparently (sort of)

    https://stackoverflow.com/questions/...s-in-ms-access
    The more we hear silence, the more we begin to think about our value in this universe.
    Paraphrase of Professor Brian Cox.

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