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New to Access and need recommendations on my database design

  1. #1
    CindyC is offline Novice
    Windows 7 64bit Access 2010 64bit
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    Nov 2019
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    New to Access and need recommendations on my database design

    As the title states, I am relatively new to Access and have just been given a project with quick turn around time. Basically the following is what will be going on - or what they would like to happen:

    1. Access assigns a task due in 5 days for leadership to assess processes.


    a. automatically assign people to assess
    b. different levels of management will assess at different intervals - ex. Sr. managers two month, Engineers 1 a week
    c. send the tasks to Outlook
    2. Assessment is entered into database
    3. If needed, follow up actions are assigned
    4. Follow up actions are tracked

    Of course there will be reporting but I am more concerned with the initial setup right now. I intend to do my research and training but any advice to help speed this along since I am in a time crunch will be very much appreciated.

    Thanks in advance - Cindy

  2. #2
    June7's Avatar
    June7 is online now VIP
    Windows 10 Access 2010 32bit
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    First thing to do is identify data entities and relationships.
    Review links in this thread
    https://www.accessforums.net/showthread.php?t=78904
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    mike60smart is online now Competent Performer
    Windows 10 Access 2016
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    Hi Cindy

    You say:- "automatically assign people to assess"

    So I take it you have specific people assigned to assess specific tasks?



  4. #4
    orange's Avatar
    orange is offline Moderator
    Windows 10 Access 2010 32bit
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    Cindy,

    Further to the advice of June and Mike, here's a link to several articles re Database Planning and Design.
    Don't be too quick to jump into a physical Access database. Work with your requirements, mock up some data,
    create a model with pencil and paper, it will help you identify all the "things" involved and how they fit together.
    It is much easier to change things when working and testing a paper based model than a "physical database".

    Work through 1 of the tutorials from RogersAccessLibrary mentioned in the link. It will help with concepts, requirements and modeling. Perhaps the best value for 30-45 minutes spent on learning about database.

    Good luck with your project.

  5. #5
    CindyC is offline Novice
    Windows 7 64bit Access 2010 64bit
    Join Date
    Nov 2019
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    Hi - I will have a list of assessors and a list of those they will "assess". Basically they will talk to them about the process they are preforming to evaluate the instructions and any suggestions they have for improvements.

  6. #6
    mike60smart is online now Competent Performer
    Windows 10 Access 2016
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    Hi
    Can you upload a zipped copy of your current database so we can see your relationships?

Please reply to this thread with any new information or opinions.

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