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  1. #1
    oldlearner is offline Advanced Beginner
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    Microsoft Word Mail merge shows Post Code ID instead of Post Code

    I have a Table that shows usual personal data fields, name Address Lines and post codes. The post codes are from a look up table with over 50000 postcodes. When I try to undertake a mail merge the name and address fields update fine but the post code inserts the post code ID number. Any Ideas on how to solve this would be appreciated. Kind Regards Old Learner

  2. #2
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
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    Create a query that joins the two tables on the ID field and returns the desired fields, and merge on that instead of the table directly.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  3. #3
    oldlearner is offline Advanced Beginner
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    Thanks for the Advice Paul. Tried merging directly from the table, from a general query and as you advised, a query joining the 2 tables on the ID field. All 3 methods return the same post code ID values when I try to merge into the word document.

  4. #4
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
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    The query should be returning the text field from the post code table, not the ID field from the main table.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  5. #5
    oldlearner is offline Advanced Beginner
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    Thanks Paul. I did what you said. It did put a text post code in but it was the wrong post code. Record 1 in main table had a post code ID of 9008 (TS3 0AA). Joining the ID fields brought up Record ID 1 in the Post code table (DLL 1AA). However this pointed me in the right direction to solve the problem. It required joining the post code field in the main table to the ID in the post code table. Thanks very much for your assistance. Much appreciated. Kind Regards Old Learner

  6. #6
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
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    Sorry, that's what I meant but I didn't say it well. Glad you got it sorted.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

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