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  1. #1
    DiscoverIT is offline Novice
    Windows 7 64bit Access 2013 32bit
    Join Date
    Apr 2017
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    Reporting In Grid Format

    Hello,

    I am trying to produce a report in a grid format similar to the enclosed screen dump at the bottom.

    Basically, I have a table of names and days attended, which through a query I have deselected the "Staff" and be left with "Clients" only.

    I am having trouble in producing a report in a grid format that show the names under each day attended.

    I can do the titles, footers and grid lines etc.



    Can somebody help me with the selecting and grouping that I am trying to achieve within Access to produce my report (The Word part is designed to show you what I am trying to achieve).

    Thank you and regards

    DiscoverIT
    Attached Thumbnails Attached Thumbnails Screen Dump.png  

  2. #2
    ranman256's Avatar
    ranman256 is offline VIP
    Windows Vista Access 2010 32bit
    Join Date
    Apr 2014
    Location
    Kentucky
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    8,989
    Create a query to produce the items in the report...
    Ken green, Mon
    bob smith, Wed

    then use the query wizard to create a CROSSTAB query using the query above as source,
    select the items to make your report.

  3. #3
    DiscoverIT is offline Novice
    Windows 7 64bit Access 2013 32bit
    Join Date
    Apr 2017
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    Thank you ranman256 for your prompt reply and I am not sure where you got bob smith from?

    What fields are you proposing to use to produce the first query because I have got three fields for Mon, Wed and Thu?

    Regards

  4. #4
    ranman256's Avatar
    ranman256 is offline VIP
    Windows Vista Access 2010 32bit
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    Apr 2014
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    Kentucky
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    you may want to make a 7 queries, 1 for each day

    Q1 =select name, Iif([mon],"Mon","") from table where date between date1 and date2
    Q2=select name , IIF([tue],"tue","") from table where date ...
    etc

    then put them all together in a single UNION query, qnUnion
    select * from Q1
    union
    select * from Q2
    union
    etc


    then make the crosstab query, using qnUnion query.
    then

  5. #5
    HiTechCoach's Avatar
    HiTechCoach is offline MS MVP - Access Expert
    Windows 10 Access 2013 32bit
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    Jul 2010
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    Oklahoma, USA
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    702
    A Crosstab query will will not give you what you want.

    I do sample report using a sub report for each column. In your case you would have a sub report for each day. Each ruport would filter to the record where that day is checked (true).

Please reply to this thread with any new information or opinions.

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