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  1. #1
    djspod is offline Competent Performer
    Windows 7 64bit Access 2013
    Join Date
    Mar 2015

    Create a holiday DB for 30 employees

    Click image for larger version. 

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    I would like some help or guidance on a DB table structure for a holiday database.

    Ideally I would like the end user to have visual but restricted view of what weeks and days are available.

    Team Manager to be able to book the holiday and update the employees file record, taken holidays and remaining.

    Incorporating Days in lieu, acrued dates and taken for each employee.

    A printable report for their hard copy file to store with their holiday request forms.

    Functionality for a Team Manager to view and plan a rota from what staff are in or on holiday by choosing a week commencing date.

    I currently have a DB with all the staff in, Shift patterns, Shift Rotation and the functionality to pull a report off any week to display who is on shift.

    I would now like to do away with Excel altogether and alginate all items into one DB.

    I have attached a Access report and an excel spreadsheet form we currently use to print off.

    I can attach the current DB if requested

    Thanks in advance Click image for larger version. 

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  2. #2
    June7's Avatar
    June7 is online now VIP
    Windows 7 64bit Access 2010 32bit
    Join Date
    May 2011
    The Great Land
    This is not an easy db to build, probably one of the hardest. There is good reason why most searches for Time & Attendance database return Excel examples. Most 'timesheet' paper documents do not resemble a normalized database structure. Same for a Calendar type of database, although I have seen them.

    For a 'graphical' timeline display of absences review
    How to attach file: To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    djspod is offline Competent Performer
    Windows 7 64bit Access 2013
    Join Date
    Mar 2015
    Thanks June7, I'll have a look at the links.

    Thanks for the feedback

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