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  1. #1
    djspod is offline Competent Performer
    Windows 7 64bit Access 2013
    Join Date
    Mar 2015

    Convert an Excel Holiday Tracker to an Access Database with good table design and forms

    Click image for larger version. 
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    Hi All,

    I would like to convert this excel spread sheet to an access database, At the moment there is a tab for each employee using the same template on the attached screenshot.

    How would I convert this into a normalised Access Database, Which and how many tables would I need, IE Employee table with EmpID, HolidayBooking table etc

    Would the structure be something like a Holiday booking table, Fields of: BookingID, EmpID, Holiday 1, Holiday 2, Holiday3 etc. and a Staff Id table of names, Basic holidays per year information and job role.

    I have played around with it but I can't seem to get the right logic flowing.

    Ideally I would like the user form to look similar to the spread sheet version and also print off an report of an similar design.

    I have a reasonable level of knowledge of access reports, Table,Macros and queries.

    It's the Table foundation structure I'm not sure which way to approach it

    Any help would be useful.


  2. #2
    NTC is offline VIP
    Windows 7 64bit Access 2010 32bit
    Join Date
    Nov 2009
    honestly to me it would be just:
    key (auto number)
    Employee (look up field to Employee table)

    that's it... I suppose you could add a comment, or holiday name or perhaps StaffID if you need to record who made the entry - but those fields are peripheral...

    everything involving counts of dates taken or controlling them from taking too many or wrong days - all that occurs as part of the form user interface and are not table issues.....

  3. #3
    djspod is offline Competent Performer
    Windows 7 64bit Access 2013
    Join Date
    Mar 2015
    I have opted for this as the tables and relationship.
    What do you think?

    Thanks for your helpClick image for larger version. 

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  4. #4
    ssanfu is offline Master of Nothing
    Windows XP Access 2000
    Join Date
    Sep 2010
    Anchorage, Alaska, USA
    I would combine the tables "tblAccruedDil" and tblUsedDil" with a field for Accrued or Used.
    You are using data as field names: NewYear, G Friday, etc ...... this is a bad design.

    HolidayID_PK Autonumber
    StaffID_FK Long
    HolidayDesc Text ("New Year", "Good Friday", etc)
    HolidayDate Date/Time (1/1/2015)
    AccruedUsed Text (Accrued or Used)
    "Veni, Vidi, Velcro"
    (I came; I saw; I stuck around.)

  5. #5
    alansidman's Avatar
    alansidman is offline VIP
    Windows 7 32bit Access 2010 32bit
    Join Date
    Apr 2010
    Steamboat Springs
    Look at this link for an example of Employee Leave. It might help

  6. #6
    djspod is offline Competent Performer
    Windows 7 64bit Access 2013
    Join Date
    Mar 2015
    Thanks for your help and answer, Much appreciated!

Please reply to this thread with any new information or opinions.

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