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  1. #1
    faodavid is offline Novice
    Windows 7 32bit Access 2013
    Join Date
    Aug 2014
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    17

    Auto Complete Form or table fields

    Hi



    Im trying to find a way to automate or make data entry quick either on a form or the table.

    The database Im building is a music venue database

    Form Boxes include

    Venue Name
    Street Address
    Town
    County
    Region
    Postcode

    Say for example If I know Venue Name and postcode is there a way of autofilling Street, Town, County and Region or just some of them rather than having to type this info manually? Occasionally there are venues which have the same name, I wondered if I qualify my data entry further ie enter venue and town is there a way to autocomplete the rest?

    This is my first ever database if you could bear this in mind - whats the quickest way to enter data by using a form or directly into the table?

    Many Thanks in advance

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows 7 64bit Access 2010 32bit
    Join Date
    May 2011
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    The Great Land
    Posts
    48,815
    What is this form for? What table are you entering data into?

    You could have a table of Cities/Towns with their County, Region, Postcode. However, many cities have more than one postcode.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    faodavid is offline Novice
    Windows 7 32bit Access 2013
    Join Date
    Aug 2014
    Posts
    17
    Hi
    Currently entering data in a venue table which contain the above - postcode is the venue postcode
    Dave

  4. #4
    June7's Avatar
    June7 is offline VIP
    Windows 7 64bit Access 2010 32bit
    Join Date
    May 2011
    Location
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    48,815
    So purpose of form is to create unique records in Venues table?

    Why would more than one venue have same name? I presume they have different addresses.

    Options:

    1. A city/town can have only one county and region. So this can be a table. Then if your city/towns have more than one postcode, have another table for city/postcodes. On the form, in combobox select city and the county/region tag along. Then in another combobox, only postcodes available for that city/town will be available. All this will require some VBA code.

    2. The Cities and Postcodes tables could be combined but that would mean multiple records for each city/town where they have multiple postcodes. Then user would have to choose based on postcode. In this case, only enter the postcode and the city/town, county, region will all tag along.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

Please reply to this thread with any new information or opinions.

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