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  1. #1
    katmomo5 is offline Advanced Beginner
    Windows 7 64bit Access 2010 64bit
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    Splitting a DB for different users

    Hello,
    I have a question with regards to splitting a db. I have forms that are to be used/seen/accessed only by supervisors and upper level management, and one form for regular staff for data entry, but all need to be tied to the backend. Am I able to split to a file for the regular staff, and a separate file for supervisors and upper level management?

  2. #2
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
    Windows XP Access 2007
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    You certainly could have different front ends that all linked to the same back end. You can also control that by checking the user on login/startup and opening the appropriate form. It's more work to set up, but potentially less work than maintaining multiple front ends in the long run.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  3. #3
    ItsMe's Avatar
    ItsMe is offline Sometimes Helpful
    Windows XP Access 2003
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    I second Paul's comment. It is very concise and appropriate.

  4. #4
    June7's Avatar
    June7 is online now VIP
    Windows 7 64bit Access 2010 32bit
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    Another voice for the common frontend with code to control user accessibility.

    However, keep in mind that holding down the shift key when opening db will override most db settings and bypass code execution and everything is available to the user. Unless you publish an executable version.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  5. #5
    katmomo5 is offline Advanced Beginner
    Windows 7 64bit Access 2010 64bit
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    Thank you all for your advice!

    So, I have split the db, back-end is located in a shared folder which I control access to. I keep reading that the back-end has to be accessible to all users, but how do I keep users from opening up the back-end file?

    Also, I want to create an executable file that just defaults to the switchboard for the users. My employer wants two separate executables, one for regular staff, one for execs placed in separate folders within my shared folder. I like the idea of having a login form, and keeping a users table - just trying to figure out how to do that, while I roll out what my employer wants in the meantime.

  6. #6
    ItsMe's Avatar
    ItsMe is offline Sometimes Helpful
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    Typically, you will place a copy of the FE on each client machine. This is where the maintenance of FE files can become fun.

    It has been a while since I have goofed around with permissions, but I believe you can give full permissions to the client machine and limited permissions to the user on servers using Active Directory. I would create a group for the machines and a group for the user profiles.

  7. #7
    katmomo5 is offline Advanced Beginner
    Windows 7 64bit Access 2010 64bit
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    My question about keeping users from opening the back-end... I get it

  8. #8
    katmomo5 is offline Advanced Beginner
    Windows 7 64bit Access 2010 64bit
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    Thanks ItsMe

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