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  1. #1
    nbdwt73 is offline Novice
    Windows XP Access 2003
    Join Date
    Nov 2009
    Location
    Charlotte NC
    Posts
    8

    Changing form to display multiple field entries

    I have an order entry system on Access 2007 that currently has a field displayed for the customers email address (system will send a confirmation to that email address). The system has a customer table (contains all the information about the customer - loaded daily from QuickBooks), and an Orders table (it has many more but these are the two pertinent to this issue). The customer table has 4 customer email fields and we want to start using the other 3 (so far we have only used on per customer but we are getting requests to send confirmations to multiple people...).



    Given that each customer record has 4 email fields, I am trying to add a drop down box on my order entry screen that displays all 4 field entries so the sales person can choose. The data on the entry screen is then written to the customer orders table (the email field chosen by the sales person will be written to the DB so we have a record of where the confirmation was sent). I cannot figure out how to make this work... I have tried unbound fields with a query, a lookup field in the table itself (not a good idea) and a bound field to email address #1 with a query... None come close. Can someone help me please...

  2. #2
    RuralGuy's Avatar
    RuralGuy is offline Administrator
    Windows 7 64bit Access 2013
    Join Date
    Mar 2007
    Location
    8300' in the Colorado Rocky Mountains
    Posts
    12,922
    The email addresses actually belong in their own table along with the PK of the Customer.

  3. #3
    orange's Avatar
    orange is offline Moderator
    Windows XP Access 2003
    Join Date
    Sep 2009
    Location
    Ottawa, Ontario, Canada; West Palm Beach FL
    Posts
    16,722
    In many One to Many relationships/situations, you would use the Form/Subform approach. The Mainform(one side) would be Customer info, and the subform (many side) would be the email address(es). As Allan suggested, the LinkFields would be the CustomerID.
    Here is link to a youtube video showing Form/SubForm
    http://www.youtube.com/watch?v=YZKN_-P6wck
    Good luck

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