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  1. #1
    beha is offline Novice
    Windows XP Access 2010 32bit
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    Import excel to access

    Hey



    Im using an Excel file as a linked table in a shared/split access database. My problem is that 2 people can't read from the excel file at the same time.
    I get the error message that the file i write protected if more than one user open the Form that reads from the file, but it is not.
    There is no problem for 2 people to open the file from MS Excel at the same time.
    Im using MS 2010.

    Is there any ides what causes this problem?
    I hope you understand my problem.

    Regard
    Bergur Hansen

  2. #2
    June7's Avatar
    June7 is online now VIP
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    Two people can open the same file from Excel but the first one locks it for editing. The second would have to save edits to a new file.

    Also, my experience is that an Excel file with a link to an Access table has issues refreshing the link when the Access project is already open. Also, if the Excel is open and then open the Access, Access opens read only.

    Point is, I doubt can get around this file locking.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  3. #3
    beha is offline Novice
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    Hello June7
    Thanks for the reply
    The excel file is just a look up file, i dont wont to edit the file. I dont care if the file is write protected, all i need is that more than one persons looks in the file at the same time. Dosent that change anything?

    I get this excel file from another system, what is a good alternative to linked table?
    Iam pretty new to access so i dont know all the features available.

    Regard
    Bergur

  4. #4
    June7's Avatar
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    I have no experience with multiple users accessing a linked Excel, only solo - myself. But apparently by your experience that is an issue, just as there are issues even for solo interaction as I described.

    The only alternative I know would be to import the data.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

  5. #5
    gadjetramjet is offline Novice
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    My experience with this was, I couldn't find a way around it, so I imported the data into Access and made it part of the data base, effectively, never using the excel file again. It actually "seems" better for the work, I created forms etc. for anyone to use, and they like the seamlessness and speed better.

  6. #6
    CraigDolphin is offline Competent Performer
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    To follow up on gadjetramjet's comment, if it absolutely necessary that the source data be an excel file from another location that may change over time (in which case a one-time import would not be adequate), you could consider using the DoCmd.TransferSpreadsheet method in vba to import-override the data in the Access table whenever the database is first opened, or when the user opens a particular form, or whenever is most appropriate.

  7. #7
    beha is offline Novice
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    Thanks for all the messages.
    The excel file is changed every week so it is necessary to make an import at daily bases. Ill check the docmd.trans to morrow.
    Thanks again.
    Regard
    Bergur

  8. #8
    beha is offline Novice
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    I just imported the excel file into a table, then I just have to find out how to make it to a daily routine, not a big worry i guess.

    Thanks again

  9. #9
    June7's Avatar
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    You could have a button that must be clicked to execute the import.

    Or you could have code in Open or Load event of a form that opens by default when the project opens. Multiple users? Opening file more than once a day? If you want to limit to only once a day, record last import date in a table. Compare current date to stored date, if not a match, run import.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

Please reply to this thread with any new information or opinions.

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