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Access appointments to Outlook

  1. #1
    IdleJack is offline Novice
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    Access appointments to Outlook

    I'm creating a dbase that (if all goes well) by the click of a button appointments created in access 2007 will be pushed into outlook 2007.

    I found the code below and have created a dbase that should achieve what I want; however I'm having a few problems.....

    I got the code from this site: http://support.microsoft.com/kb/209963 and I followed the directions as per the web page.

    When I click the 'Send To Outlook' button I get the following error:

    User-defined type not defined

    And the code below, in red, is the section of code that is highlightedL

    Private Sub cmdAddAppt_Click()
    On Error GoTo Add_Err

    'Save record first to be sure required fields are filled.
    DoCmd.RunCommand acCmdSaveRecord

    'Exit the procedure if appointment has been added to Outlook.
    If Me!AddedToOutlook = True Then
    MsgBox "This appointment is already added to Microsoft Outlook"
    Exit Sub
    'Add a new appointment.
    Else
    Dim objOutlook As Outlook.Application
    Dim objAppt As Outlook.AppointmentItem
    Dim objRecurPattern As Outlook.RecurrencePattern

    Set objOutlook = CreateObject("Outlook.Application")
    Set objAppt = objOutlook.CreateItem(olAppointmentItem)



    With objAppt
    .Start = Me!ApptDate & " " & Me!ApptTime
    .Duration = Me!ApptLength
    .Subject = Me!Appt

    If Not IsNull(Me!ApptNotes) Then .Body = Me!ApptNotes
    If Not IsNull(Me!ApptLocation) Then .Location = Me!ApptLocation
    If Me!ApptReminder Then
    .ReminderMinutesBeforeStart = Me!ReminderMinutes
    .ReminderSet = True
    End If

    Set objRecurPattern = .GetRecurrencePattern

    With objRecurPattern
    .RecurrenceType = olRecursWeekly
    .Interval = 1
    'Once per week
    .PatternStartDate = #7/9/2003#
    'You could get these values
    'from new text boxes on the form.
    .PatternEndDate = #7/23/2003#
    End With

    .Save
    .Close (olSave)
    End With
    'Release the AppointmentItem object variable.
    Set objAppt = Nothing
    End If

    'Release the Outlook object variable.
    Set objOutlook = Nothing

    'Set the AddedToOutlook flag, save the record, display a message.
    Me!AddedToOutlook = True
    DoCmd.RunCommand acCmdSaveRecord
    MsgBox "Appointment Added!"

    Exit Sub

    Add_Err:
    MsgBox "Error " & Err.Number & vbCrLf & Err.Description
    Exit Sub
    End Sub


    Any help in correcting the code is really appreciated!

  2. #2
    pbaldy's Avatar
    pbaldy is online now Who is John Galt?
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    That's the error you would get if you missed steps 8 & 9. Did you?
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  3. #3
    IdleJack is offline Novice
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    Quote Originally Posted by pbaldy View Post
    That's the error you would get if you missed steps 8 & 9. Did you?
    I followed all the steps as mentioned and I have now got it to work by moving the Microsoft Outlook 9.0 Object Library checked box to the top of the priority list.

    But (and yes I have but face!) when I create an appointment using the form it migrates it into Outlook the appointment is created approx 7 years in the past.

    For example I created on appointment dated the 01-Oct-11 and the appointment created was scheduled for Sat 19/07/2003???

    Is this because the Microsoft Outlook Library is 11 and not 9?

    If yes please advise how I change the coding to work for both MS Outlook Library 11 and 12??

    Thanks

  4. #4
    pbaldy's Avatar
    pbaldy is online now Who is John Galt?
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    The most common way to make the code work with varying versions of Outlook is called "late binding":

    http://support.microsoft.com/default...;en-us;Q245115

    I'd need to see your specific code to debug why the date is wrong. The code you posted includes some hard-coded dates in 2003.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  5. #5
    IdleJack is offline Novice
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    Quote Originally Posted by pbaldy View Post
    The most common way to make the code work with varying versions of Outlook is called "late binding":

    http://support.microsoft.com/default...;en-us;Q245115

    I'd need to see your specific code to debug why the date is wrong. The code you posted includes some hard-coded dates in 2003.
    thanks for the post I thought there may have been some hard coding for '03.

    The code I used was as per the original post/link above.

    What do I need to change for MS Access/outlook 2007?

  6. #6
    IdleJack is offline Novice
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    Sorted! Appointments are now been sent from access to outlook on the correct date/time!

    The problem was in the reoccurance pattern of the original piece of code I used. I just set the pattern start/end date to reference the ApptDate field and hey voila!

  7. #7
    pbaldy's Avatar
    pbaldy is online now Who is John Galt?
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    Glad you got it sorted out.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  8. #8
    ludingtons is offline Novice
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    Hi
    I am trying to create a dbase in Access 2016 that will push appointments to Outlook 2016. I am running into the problem that the article explaining how to do so http://support.microsoft.com/kb/209963 is written for Access 2000 and is not updated. I am stuck on steps 8 & 9. I can't find the Tools menu where I can click "References" and choose the Microsoft Outlook 9.0 Object Library check box. Can anyone help me by translating these steps for a total rookie who is using Access 2016 for the first time?


  9. #9
    pbaldy's Avatar
    pbaldy is online now Who is John Galt?
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    The tools menu is in the VBA editor, Alt-F11 from the main Access window.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

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