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  1. #1
    compooper is offline Advanced Beginner
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    VBA: Run Query then Count number of Records then Display number on a form

    How do I go about doing this?

    I want to:
    Run a query, count the number of records that are in the query, and put that number in a sentence in a form

    For example a textbox that would say:
    # Cases have addition fees greater than $100

    Where # is the variable I'll be calculating using the process I said above.
    This sentence will appear on a form.
    Later oneI'll be creating a report that shows the actual "cases" but for now I just want to create the summary.

  2. #2
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
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    The control source of a textbox:

    =DCount("*", "QueryName") & " Cases have addition fees greater than $100"
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  3. #3
    rpeare is offline VIP
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    Where do you want to display the information, on a form? a report? in the query itself?

    If you have a summary query that shows the information you want

    let's say something like:

    Code:
    PersonID  Cases100
    1         5
    2         7
    You could just add this to your query:

    CaseSentence: [cases100] & " cases have addition fees greater than 100"

    domain functions (dsum, dcount, dlookup) can be useful but on large databases they an be very inefficient and I'd try to stay away from them if your database has the potential to be quite large.

  4. #4
    compooper is offline Advanced Beginner
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    Thanks for the responses.

    rpeare:
    My database has the potential of being quite large, but the query will run on small portions of data. Would dcount still be inefficient to use?

    pbaldy:
    I am trying to use the dcount function, but the problem I am having is that the query calls upon combo boxes from another form.


    For example:
    FORM1:
    user selects company, invoice type and invoice period
    FORM2:
    spits out the summary, i.e. the dcount function

    the query itself is just a select query which is filtered by what the user selects as company, invoice type and invocie period
    and has another criteria like svc_fee > 100

    So how do i get the dcount function to call on a query that uses combo boxes from another form?

  5. #5
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
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    You should still be able to run a DCount on the query, as long as the forms are open. If they're not, it will obviously error, as would the query (or more accurately it will throw parameter prompts).
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  6. #6
    compooper is offline Advanced Beginner
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    thanks so much got it to work

  7. #7
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
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    No problem, glad we got it sorted out.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

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