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Inventory App, a Table Automation update Case

  1. #1
    haitham_ebeido is offline Novice
    Windows 8 Access 2013 32bit
    Join Date
    Jan 2018
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    Inventory App, a Table Automation update Case

    Hi Everyone,



    My Case is about Auto Updating a Table that is not in the form I want to use.. Like Below:

    First of all.. I have a table for Storage... (Inventory Application), which refers to Product ,Quantity ,Ex Date , Reference Inventory(FK) from Inventory Table Indicating which Inventory this storage is...

    And I Have 2 Tables for Invoice, Invoice Header and the other is Invoice Lines,
    Header Contains Inv No. , Supplier, Date of Invoice and Received Date,
    Lines Contains Line Product ,Quantity ,Exp Date and Reference Inv No. (FK) Indicating that this line for what Invoice..

    The Case Exactly is.. I've a Form for Invoice Header containing a Subform of Invoice Lines, (Connected to the Tables)
    and what I'm trying to do is to Auto Update Storage table (which is not connected to form, but surely my Database has the Required Relationships)
    and Auto Update Storage table with Lines, I Mean to add Records and also to Increase Quantity of Products if other Fields Match..

    I'm not into Macros or VBA as well.. but can anyone provide me with a good solution?

    And Thanks

    Haitham Ebeido

    Underlined : Tables
    Bold : Columns

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows 10 Access 2010 32bit
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    Saving calculated data, especially aggregate data, is usually a bad idea.

    Ideally, enter transactions of product received/used and calculate balance from the raw data when needed.

    Review http://allenbrowne.com/AppInventory.html
    To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression. Attachment Manager is below Advanced editor window, click Go Advanced below Quick Reply window.

  3. #3
    haitham_ebeido is offline Novice
    Windows 8 Access 2013 32bit
    Join Date
    Jan 2018
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    I know..

    but Iím trying to find a smoother solution to non-experienced users to Access..

    and try to keep them away from the need to access the raw data

    But thanks for reply

  4. #4
    orange's Avatar
    orange is offline Moderator
    Windows 10 Access 2010 32bit
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    Ottawa, Ontario, Canada; West Palm Beach FL
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    You may get some ideas from this free youtube video on Stock Management and/or these free data models from database answers org
    http://databaseanswers.org/data_mode..._pos/index.htm
    http://databaseanswers.org/data_mode...inventory_mgt/

    The Allen Browne reference by June7 is an often referenced source of Inventory ideas.

  5. #5
    June7's Avatar
    June7 is offline VIP
    Windows 10 Access 2010 32bit
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    Why do users even need to be aware of the db structure? Users should only interact with forms and reports built by developer (you) to meet needs. They should not go anywhere near tables and queries, especially if they don't understand relational database principles.

    User enters criteria into controls on form and clicks button on form to run a report. Report opens. How data gets to the report is unimportant to user.
    To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression. Attachment Manager is below Advanced editor window, click Go Advanced below Quick Reply window.

Please reply to this thread with any new information or opinions.

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