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  1. #1
    white2golf is offline Novice
    Windows Vista Access 2007
    Join Date
    Jul 2012
    Posts
    4

    display only active members in report


    I have a simple report I am generating from an employee table. Some of the employees in the table are not currently active (meaning full-time or part-time employment). I have a check box in the table for each employee and all the active members have a check in the box. Is there a way I can have the report I generate only print the active members contact information?

  2. #2
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
    Windows XP Access 2007
    Join Date
    Feb 2010
    Location
    Nevada, USA
    Posts
    22,518
    You can base the report on a query that has a criteria on that field. You could filter it on opening instead, but the first is easier.
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

  3. #3
    white2golf is offline Novice
    Windows Vista Access 2007
    Join Date
    Jul 2012
    Posts
    4
    I'm used to using if then statements (excel) to get the data I want to populate. I'm still learning my way around Access. I noticed the form I am creating from the query doesn't give me the option to display the data only if the active box is checked. I was having trouble setting up the query to do that.

  4. #4
    pbaldy's Avatar
    pbaldy is offline Who is John Galt?
    Windows XP Access 2007
    Join Date
    Feb 2010
    Location
    Nevada, USA
    Posts
    22,518
    In your query, in the criteria box for that field you'd simply put:

    True
    Paul (wino moderator)
    MS Access MVP 2007-2019
    www.BaldyWeb.com

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