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  1. #1
    wkenddad is offline Novice
    Windows 7 64bit Access 2010 64bit
    Join Date
    Apr 2012
    Posts
    2

    Convert Excel to Access

    Here's the task
    I have an excel spreadsheet that has become to large to be used efficiently.
    It really should be a database.
    I track patients cholesterol levels, call them to change treatment and when it's time to retest.
    I have only about 8 fields, but excel can't handle the 2000+ records efficiently.

    Here are my fields:
    1. Name
    2. Medical Record # (MRN = Primary Key)
    3. Last Test Date
    4. Last Test Value
    5. Contact Type (Phone, Letter, E-Mail)
    6. Contact Date
    7. Notes
    8. Next retest date (This is a date calculated by the last test value and date)
    If Last Test Value < 100 Retest Date = Last Test Date + 182 days
    If Last Test Value > 99 Retest Date = Last Test Date + 50 days

    I planned on having three tables:
    1. Members
    Would Contain (MRN and Name)
    2. Results
    Would Contain (MRN + Last Test Date + Last Test Value)
    3. Contacts
    Would contain (MRN + Contact Type + Contact Date + Notes)

    I was able to import from the Excel file, but it all ended up in one table (Members)
    I was able to go to Manage Database and add the other tables (Contacts + Results) but each table contained all fields


    How do I eliminate the unwanted fields from each table?
    Can anyone help set this up?
    Last edited by June7; 04-20-2012 at 07:26 PM. Reason: change title

  2. #2
    June7's Avatar
    June7 is offline VIP
    Windows XP Access 2010 32bit
    Join Date
    May 2011
    Location
    The Great Land
    Posts
    52,815
    I've never had to normalize an Excel import. Where is the Manage Database functionality? You did not use the Analyze Table wizard?

    Open table in design view and add, remove, or modify fields.

    BTW, change thread title to something more meaningful.
    Last edited by June7; 04-20-2012 at 07:26 PM.
    How to attach file: http://www.accessforums.net/showthread.php?t=70301 To provide db: copy, remove confidential data, run compact & repair, zip w/Windows Compression.

Please reply to this thread with any new information or opinions.

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